Be one of the first 100 companies→and get gold‑tier priority support, a special launch discount, and early access to new features.→Get gold support, launch discount & early features.
The AI-Powered Workforce Management Platform for Modern Teams
InsightOS is the all-in-one workforce management software for UK businesses. Manage HR, tasks, training, scheduling, and team communication — all powered by AI, all in one platform.
- Clocked In
- 24
- Shifts
- 31
- Sick
- 2
- Holiday
- 4
- Live Wages
- £1,842
- Budget
- £2,500
Revenue Milestones
Progress to target
Daily
£2,075
/ £2,500
Weekly
£12,420
/ £17,500
Monthly
£19,500
/ £25,000
Quarterly
£48,000
/ £75,000
Built in Kent.Proudly British. Supporting local UK businesses.Proudly British.
PricingOne plan. Every tool your workforce needs.
InsightOS brings HR, scheduling, training and AI-powered reporting into a single platform. No add-ons, no hidden tiers — just one price per user.
- HR, contracts & onboarding
- Shift scheduling & attendance
- Training & compliance tracking
- Task & project management
- AI-generated reports & insights
Built for UK workforce teams · No setup fees · Cancel anytime
One flat price. Every feature included.
Questions? sales@insightos.co.uk
Live Chat for instant team communication
Connect your team in real time with secure, fast chat. Share updates, and feedback instantly.
Complete HR & Workforce Management Feature Set
|
No sign-up required
Free HR & Workforce Management Tools — Try Before You Buy
Training Course Marketplace
Discover a wide range of training courses designed to enhance your skills and knowledge. Free with InsightOS, created by our team and partners.
Training Doc Builder
Build your training documents faster
Create training documents and quizzes with AI assistance or manually. Track learning progress easily.
AI CV Reader and Interview Question Generator
Try it for free today
Scan CVs and generate interview questions with AI. Save time and improve your hiring process.
Avenor — AI Sales Outreach, Built In
Find leads, automate email outreach, score prospects with AI, and manage your entire pipeline — all included at no extra cost with every InsightOS plan.
Meet Your AI Features
Seven layers of AI intelligence built into InsightOS — from your always-on Business Analyst to SOP generation, training documents, quizzes, overtime selection and real-time bottleneck detection.
IOS-1 — Your AI Business Analyst
IOS-1 is your always-on Business Analyst. Ask it anything about your day, team, tasks, meetings, or bottlenecks — and get instant, data-driven answers pulled straight from your live workspace. No dashboards to dig through, no reports to manually run. Just ask.
- Real-time answers about your schedule, tasks & team
- Identifies your top priority and flags at-risk items
- Knows your shifts, absence records and performance data
- Speaks plainly — intelligent insights, zero jargon
IOS-1 Assistant
Alex · Business Analyst
Select a question above to see Alex in action
Process: Onboarding Flow
6 steps · 3 issues detected
Top Issue Hotspots
Onboarding
Document Upload
Approval
Manager Sign-off
Training
Module Completion
"The Document Upload substep is your primary bottleneck with 4 recurring issues. Staff consistently fail to complete this within the allotted window — recommend a targeted micro-training session and a manager prompt at the 48hr mark…"
AI Project & Bottleneck Analysis
InsightOS maps every process, tracks every task, and uses AI to identify exactly where your workflows are breaking down — before they cost you time and money. Generate an AI report on any internal or external project, and let the system arrange tasks across your team automatically.
- AI generates a full report on any internal or external project
- AI selects the best staff member for the job based on past performance
- Automatically arranges and assigns tasks across the allotted timeframe
- Detects bottlenecks in real-time with colour-coded severity nodes
- Visual process flow map — green, amber and red status at a glance
- Actionable AI reports that tell you exactly how to unblock your team
AI-Powered Overtime Selection
When overtime requests come in, InsightOS AI compares every candidate for the date, evaluates past performance and outstanding tasks, then recommends the best person for the role. Budget impact is calculated automatically — no spreadsheets, no guesswork.
- AI picks the best staff member based on past performance data
- Budget remaining calculated automatically against daily spend
- Approve, reject or invite the recommended staff in one click
- Compare multiple requests side-by-side for the same date
- Colour-coded status: Awaiting, Approved and Complete
Overtime Requests
3 requests · Monday selected
Floor Manager
Operations · 3 hrs
Sales Associate
Sales · 2 hrs
Shift Supervisor
Retail · 4 hrs
Jordan Clarke — Floor Manager · 3 hrs · £54.00
Reason: Highest performance rating, 0 outstanding tasks, within budget.
Process Creator
Each task = 1 hour time block
Processes
Onboarding
Sales Call
Fulfilment
Welcome & Setup
System access, welcome pack, IT setup
Policy Walkthrough
Review company handbook and policies
Team Introduction
Meet the team, office tour, desk setup
Training Module 1
Complete online compliance training
AI Process & SOP Builder
Build step-by-step Standard Operating Procedures for every role in your organisation. Each task is a 1-hour time block — giving you precise, schedulable workflows. AI can generate the entire process from just a name and description.
- Each task = 1 hour block for precise scheduling and planning
- AI generates a full process from just a name and description
- Assign roles to each step for clear accountability
- Add sub-steps for granular task breakdowns
- Growth, Fulfillment and Innovation Engine classification
- One-click to generate full training documents from any process
AI Training Document Generator
From any SOP or process, InsightOS AI generates a full paginated training document — complete with lesson headers, content cards, and optional training videos. Your team gets professional training materials in minutes, not weeks.
- AI generates page-by-page training content from your processes
- Three template styles: Lesson, Course overview and Video
- Real-time progress tracking with live job log
- Retry, next page or add a training video to any page
- Directly linked to the Quiz Builder for instant assessments
Generating Training Doc
Page 3 / 8Onboarding Process · HR Manager
37%
✓ Page 1 — Welcome & Setup generated
✓ Page 2 — Policy Walkthrough generated
↻ Page 3 — Team Introduction generating…
Template Styles
Lesson
Step Guide
Course
Overview
Video
Watch & Learn
Quiz Builder
Onboarding Process · 4 questions
Q1:What is the first step in the onboarding process?
Q2:How long does each onboarding task take?
AI Quiz Builder — Test What They've Learned
Once training documents are generated, InsightOS AI automatically creates quizzes at Easy, Medium or Hard difficulty — or let managers write them manually. Quizzes are directly linked to training documents, keeping assessments always relevant and up to date.
- AI or manual question creation — your choice
- Easy, Medium and Hard difficulty levels
- Multiple choice with correct answer highlighting
- Linked directly to training documents
- Set any quiz as the current active assessment for your team
AI-Powered Visual Brainstorm Canvas
Brainstorm is your team's infinite visual workspace — think Miro, but powered by AI. Drop sticky notes, diagrams and images onto a shared canvas, then let AI generate complete workflow diagrams, process maps or concept illustrations directly on the board. Collaborate in real-time, react, comment and vote — all in one place.
- Infinite dot-grid canvas — drag, drop and snap elements to grid
- AI generates full workflow diagrams from a single prompt
- AI image generation — create visuals directly on the board
- Real-time collaboration with presence indicators
- Sticky notes, process nodes, documents and picture cards
- Like, comment and poll on any element for team sign-off
- Invite team members and set a product owner per board
Q3 Strategy Board
Brainstorm · 4 collaborators
Define ICP persona
Content strategy
Launch checklist
Budget sign-off
AI Generated Workflow
Customer CRM
24 active clients · 6 follow-ups this week
Meridian Retail Group
Retail · Assigned: Jordan C.
Fenwick & Co.
Legal · Assigned: Priya S.
Northgate Logistics
Logistics · Assigned: Tom W.
A Full Customer CRM — Built In
Every client, contract and invoice lives in one place. InsightOS gives you a full customer directory tied directly to your projects — so you can see who's assigned, what's owed, and what's next, without switching to a separate CRM tool.
- Full client directory — contacts, industry, source and assigned staff, all searchable
- Track contracts, subscriptions and renewal dates with amount and status at a glance
- Every project links back to a client — see progress without leaving the CRM
- Generate and send VAT-compliant invoices in one click, materials and labour included
- Mark projects as paid and keep billing status in sync automatically
- Toggle active/inactive status per client for accurate pipeline reporting
Kanban, Gantt & AI Project Reports
Every project — internal or external — gets its own live workspace. Switch between Kanban, Gantt and Flow Chart views, track progress down to the hour, and let AI handle the reporting and financial breakdown, so you always know exactly where a project stands.
- Kanban, Gantt and Flow Chart views for every project — switch perspectives in one click
- Real-time progress tracking: daily and overall completion, hours ahead or behind schedule
- Full financial breakdown for external projects — price, labour costs, net profit and margin
- AI-generated project reports summarising objectives, description and outcomes
- Built-in meetings, chat and brainstorm board — no separate tools needed
- Materials tracking with shopping lists and live usage bars
- Google Maps directions and geo-tagged project mapping for on-site jobs
January Staffing Ramp
External · Meridian Retail Group
42
Total Steps
71%
Completed
68%
Overall
The Self-Improving Training Loop
InsightOS doesn't just report on issues — it learns from them. The AI Training Loop recognises recurring patterns across task management, identifies where bottlenecks keep reappearing, and surfaces intelligent solutions to prevent them from ever happening again.
Detects Patterns
Scans task completion rates, issue logs, and process timelines to identify recurring failure points across your organisation.
Analyses Bottlenecks
Correlates issue data across teams, time periods, and process steps — finding root causes, not just symptoms.
Generates Solutions
Proposes step-by-step fixes, reassigns tasks, and recommends updated training materials — automatically.
Reinforces Learning
Tracks whether fixes worked. If the same issue recurs, the AI escalates its recommendations and refines the approach.
…plus many more features
Live chat, social feed, appraisals, sickness tracking, disciplinary letter generator, company encyclopaedia, CV scanner and much more — all in one platform.
15 HR & Workforce Management Problems InsightOS Solves
How InsightOS Saves Time
How InsightOS Saves Time
Frequently asked questions
“If you’ve ever felt like your workday is harder than it should be — InsightOS is my promise that it doesn’t have to be anymore.”
My Story – Why I Built InsightOS
I didn’t set out to build a software company — I just wanted my workday to make sense.
For years, I worked in fast-paced finance and recruitment environments. Like many people, I was stuck juggling a mess of outdated systems, clunky processes, and scattered tools that didn’t talk to each other. Every day felt like a grind — chasing updates, sitting through repetitive meetings, manually building reports, and constantly switching tabs just to get a clear picture of what was going on.
It was frustrating. Not just because it was inefficient — but because it was holding people back from doing their best work.
So when I left the industry and retrained as a software engineer, I kept thinking: There has to be a better way.
That idea became InsightOS — a platform built for the teams I used to be a part of. It's not just another management tool. It's what I wished I had: one place to align your team, automate the painful admin, surface real-time insights, and actually move work forward — fast.
Replace 12+ tools with one platform
We've done the math — see how much you save by consolidating your tools.
Team chat & internal comms
Typical tool
Microsoft Teams / Slack
£10–£15
InsightOS
Live chat & social feed
✓ Included
HR records & policies
Typical tool
Breathe / CharlieHR
£5–£8
InsightOS
HR & policy manager
✓ Included
Time & attendance
Typical tool
Clockify / Deputy
£4–£6
InsightOS
Clock-in + geo
✓ Included
Shift scheduling
Typical tool
Deputy / WhenIWork
£4–£6
InsightOS
Shifts & overtime
✓ Included
Holiday & absence
Typical tool
Leave tools
£2–£4
InsightOS
Holiday & sickness AI
✓ Included
Task & project tracking
Typical tool
Asana / Monday
£8–£12
InsightOS
Tasks, Kanban, Gantt
✓ Included
SOPs & knowledge base
Typical tool
Notion / Confluence
£6–£10
InsightOS
Company encyclopaedia
✓ Included
Training & onboarding
Typical tool
Trainual
£6–£10
InsightOS
AI training & quizzes
✓ Included
Performance management
Typical tool
Lattice / 15Five
£6–£12
InsightOS
Appraisals & feedback
✓ Included
Recruitment tools
Typical tool
ATS / CV tools
£5–£10
InsightOS
CV scanner & interviews
✓ Included
Reporting & analytics
Typical tool
BI tools
£5–£10
InsightOS
AI reports & ROI
✓ Included
In-person meeting capture
Typical tool
Often manual
Hidden cost
InsightOS
Face-to-face AI capture
✓ Included
Typical cost elsewhere
£60–£100
per user / month
12+ separate tools
With InsightOS
£50
per user / month
Save up to £50/user/month
Built-in ROI analytics
Track your savings in real time with our analytics dashboard. See exactly how much time and money you've saved by consolidating your tools — with detailed breakdowns, trend analysis, and projections to demonstrate value to stakeholders.
No credit card required • Free trial available
The Future of Work Is Already Here
Old systems weren’t built for AI-driven teams. InsightOS is.
- ✓Traditional tools are slow, manual, and disconnected
- ✓Most teams use 5–7 tools just to manage people and work
- ✓Remote & hybrid work has changed everything
- ✓AI is powerful — but only if it’s embedded into real workflows
- ✓You can’t scale chaos. You can scale systems.
👉 InsightOS gives you the structure to make AI work for your team — today, not 6 months from now.
Onboarding That Takes Minutes — Not Weeks
Whether you're a founder, HR lead, or ops manager, you'll be up and running fast — no IT, no training headaches.
Launch the Smart Setup Wizard
Spin up your InsightOS workspace in minutes. Set your company profile and master admin — no tech expertise required.
5 minsDefine Job Roles with Total Clarity
Map out responsibilities and access levels in just a few clicks. Role clarity today prevents chaos tomorrow.
60 minsBuild Company Policies Without the Headache
Use AI to draft, customize, and publish company policies in record time — giving structure to your workflows from day one.
30 minsAdd & Auto-Onboard Your Team
Add your team members and upload their information. InsightOS handles automatic onboarding — assigning the right portal (Staff or Manager) based on role.
30 minsAuto-Generate SOPs with AI
Access preloaded SOP templates or use AI to build custom ones — what used to take weeks now takes minutes. Instant process maturity.
15 minsGroup Your Teams & Assign Leaders
Structure your org like a pro — segment users into functional teams and assign team leads for clear reporting lines and accountability.
5 minsYou’re Live. Let the Magic Begin.
Your workspace is now fully operational. Start managing tasks, projects, policies, and people — all in one system that evolves with you.
5 mins
Average Onboarding Time: 150 minutes
Get your team fully onboarded faster than...
A flight from London to Barcelona
(usually 2:15 hours)
A deep-dive workshop
without the weeks of prep
Traditional onboarding
that takes days or weeks
🚀 Ready to get started? Your team will be up and running in just 150 minutes!
Google Integration & Data Transparency
About InsightOS: InsightOS is your all-in-one platform for managing teams, aligning workflows, automating administrative tasks, and surfacing real-time insights.
InsightOS requests access to your Google Account solely to automate meeting scheduling. When you create an event inside our platform, we interact with the Google Calendar API to:
- Create and populate calendar events for your team.
- Generate unique Google Meet video conferencing links automatically.
No Data Extraction: Our application operates entirely on a write-only basis for scheduling. InsightOS does not read, download, or store your personal calendar data, files, or emails.
InsightOS’s use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements.